PRIVACY POLICY

© 2026 Your Policy Beacon. All rights reserved.
Last Updated: January 2026

Your Policy Beacon (“we”, “us”, “our”) is committed to protecting the privacy and security of our users (“you”, “client”). This Privacy Policy outlines what information we collect, how we use it, how we protect it, and your rights.

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  1. INFORMATION WE COLLECT
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    We collect the following categories of data:

1.1 Business & Contact Information

  • Business/clinic name
  • Contact name
  • Email address
  • Phone number
  • Billing details (processed securely via third-party processors like Stripe)

1.2 Policy & Compliance Data

  • Policy titles and descriptions
  • Renewal dates and compliance deadlines
  • Assigned departments or locations
  • Policy status (active, overdue, archived)

1.3 Technical & Usage Data

  • IP address
  • Device and browser metadata
  • Pages visited, system actions, and user interaction logs

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  1. HOW WE USE YOUR INFORMATION
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    We use your information to:
  • Deliver automated compliance reminders via email and/or SMS
  • Manage your account and billing subscription
  • Communicate essential service alerts and updates
  • Monitor and enhance system performance and security
  • Ensure proper system usage and prevent abuse

We do NOT sell or rent your personal or mobile information.

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  1. SHARING OF INFORMATION
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    We do not share your data for marketing or promotional purposes. We may share limited data only when necessary with:
  • Third-party service providers (e.g., payment processors, email/SMS vendors)
  • Professional advisors (legal, accounting) when required
  • Government or law enforcement if required by subpoena or court order

All third parties must handle your data securely and solely to support service delivery.

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  1. DATA SECURITY
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    We use industry-standard technical and organizational safeguards to protect your data. While no system is 100% immune to risk, we actively monitor and implement protective measures against unauthorized access or misuse.

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  1. DATA RETENTION
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    We retain your data only as long as necessary to:
  • Provide you the service
  • Fulfill legal or regulatory obligations
  • Resolve disputes
  • Enforce our agreements

You may request deletion of your data, subject to retention requirements.

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  1. YOUR RIGHTS
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    You may have rights under applicable law to:
  • Access the personal data we hold about you
  • Correct or update your information
  • Request deletion of your records (where legally permissible)
  • Restrict or object to certain types of processing

To submit a request, contact us at:
support@yourpolicybeacon.com

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  1. COOKIES & TRACKING
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    Our website may use cookies or similar tools to:
  • Remember your settings and preferences
  • Understand site usage and optimize performance

You may control cookie settings through your browser. Blocking cookies may impact functionality.

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  1. COMMUNICATION PREFERENCES
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    By using our service, you agree to receive essential emails and/or SMS reminders. You may opt out of non-essential marketing communications and to clarify that essential service notifications cannot be opted out of while the account is active.

To opt out of SMS: reply with keywords such as STOP, UNSUBSCRIBE, QUIT, END, or CANCEL.
Standard message and data rates may apply.

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  1. CHILDREN’S PRIVACY
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    Our service is not intended for anyone under 18. We do not knowingly collect personal data from children.

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  1. CHANGES TO THIS POLICY
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    We may update this policy to reflect operational, legal, or regulatory changes. The “Last Updated” date will always be revised accordingly.

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CONTACT US
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If you have questions about this Privacy Policy or our data practices, reach out to:
support@yourpolicybeacon.com

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